Class Roster

Overview

This page is accessed by Instructors when selecting "View Roster" from the Action column and clicking the Go button.

As an Instructor, you can:

• view Class Information, including Roster Counts

• view Pre-Class Lessons status and Documents for students

• contact Students (sending reminders, updates or "Thank You" notes)

Page Sections

There are five major sections on the Class Roster page (see image below):

1. Class Information

2. Class Documents

3. Student Information

4. Roster Documents

5. Action Buttons

Your System Administrator may chose to disable the Documents feature. If disabled, you would not see Class or Roster Documents.

Class Information

Includes:

• Course Title

• Class Topic

• Start/End Dates

• Start/End Times

• Class Status

• Roster Counts

Documents (Class)

Class Documents are common files relevant to all students in the Class Session, such as a PDF of the Power Point covered in class or Post-Class Instructions for all Students.

One or more files may be available on the list for selection.

Click Open to view the file.

If a session does not have an associated Class Document, the section will be hidden.

Student Information

The Class Roster grid includes:

• Student Name

• Status

• Pre-class Lessons

• Documents

The Student Name and Status columns are sortable by clicking the column header name.

Student Name

The name of the student.

Status

The student's enrollment status.

For an explanation of each possible Status code, see Student Status Codes.

Pre-class Lessons

The number of Pre-Class Lessons completed for the number of Pre-Class Lessons required.

Documents (Roster)

Roster Documents are files relevant to a specific student, such as a PDF of their Completion Certificate.

One or more files may be available on the list for selection.

Click Open to view the file.

If a student does not have an associated Roster Document, the section will be hidden in their row.

Your System Administrator may chose to disable the Documents feature. If disabled, you would not see Class or Roster Documents.

Action Buttons

Send Email

When one or more students are selected on the grid, clicking the Send Email button will start the Instructor Send Email tool.

1. Enter the Note Subject and Message for your note.

2. Select who should receive a copy of the email:

• Copy Me (Yourself)

• Copy Class Contact (Set on the Class Session)

• Copy Custodian (Set on the Course)

3. Click Send button to send the email or click Cancel to exit the Send Email tool.

The Copy options will be disabled if:

• The recipient does not have an email address on their Student Profile.

• The email address for one of the options matches one of the other choices. For example, if the Class Contact and the Course Custodian are the same person.

The Copy Custodian option below is disabled below because VTA recognized that the Class Contact and Course Custodian are the same person.

Back

Takes no further action and returns to previous grid (Instructor Schedule or History).