Class Description

Overview

This page is accessed from a variety of places in Learner when the See Schedule or Register (green arrow) buttons are clicked or a session is clicked from the Course Schedule page.

It displays information about a selected class.

It can be used to enroll in a class or cancel your enrollment in a class.

See also: Enrollment Results.

Your ability to self-enroll/cancel, batch enroll/cancel others, emails, etc. will depend on your system configuration as set by your System Administrator.

Buttons

The available buttons will differ depending on your access rights/role.

• Students will only have buttons to manage their own enrollment.

• Supervisors will have buttons to manage their own enrollment and students that report to them.

Students (Non-Supervisory)

Student have 3 buttons available:

• Sign-Up

• Cancel

• Add To My Wishlist

Sign-Up

If the Sign-Up button is active, you can click it to enroll into the class event.

The Sign-Up button will be disabled if one of the following is true:

• you have not met the required pre-requisites associated to the course (see the Prerequisites field below)

• you are already enrolled in another class session for that same course (scheduling conflict)

• you are enrolled for a different course on the same date, at the same time (scheduling conflict)

You will see a confirmation of your enrollment on-screen in Learner. You may receive an email confirming your enrollment with a ics attachment to add it to your calendar, such as Microsoft Outlook. If a session requires supervisory approval or requires online payment, your enrollment status would initially be "Attend (Pending)". Once the approval or payment is received, your status will be updated to "Attend". You would receive a new email with an updated ics attachment with your updated status.

Cancel

If you are already enrolled in the session, you can click the Cancel button to cancel your enrollment.

You will see a confirmation of your cancellation on-screen in Learner. You may receive an email confirming your cancelation with a ics attachment to remove the event from your calendar.

If you are no longer able to cancel your enrollment in Learner (because it is too close to the event date), you will see the following message on-screen in Learner: "It is too late to cancel enrollments in this class. Contact your System Administrator or the class contact if the student cannot attend the class."

If you cancel your enrollment after completing one or more pre-class lessons, you will lose credit for completing them!

Add to My Wishlist

If the scheduled times or locations of a class do not meet your needs, you can add the course to your Wishlist by clicking the Add to My Wishlist button.

You may receive regular notifications about scheduled events for that course until you attend or you remove it from your Wishlist.

Supervisors

Supervisors have 4 buttons available:

• Enroll Me

• Cancel Me

• Enroll / Cancel Group

• Add To My Wishlist

Enroll Me

For supervisors, the Enroll Me button works exactly like the Sign-Up button does for students (see above). It just makes it easier for a supervisor to enroll themselves into an instructor-led, classroom event.

Cancel Me

For supervisors, the Cancel Me button works exactly like the Cancel button for students (see above). It just makes it easier for a supervisor to cancel their enrollment from an instructor-led class event.

Enroll / Cancel Group

Supervisors can use the Enroll / Cancel Group button to enroll or cancel multiple students at the same time.

See also: Enroll Group

Add To My Wishlist

For supervisors, the Add To My Wishlist button works exactly like it does for students (see above).

Fields

The following information is displayed on this page:

• Messages:

• Prerequisites - If you do not meet the prerequisites required for the class, the following will be displayed:

Student does not meet prerequisites.

• Approval - If the course does require approval, the following will be displayed:

This class requires approval for enrollment.

• Host Site - The Site name for the schedule event host (class "owner").

• Course - The Course Title and Code.

• Dates - The class start and end dates.

• Times - The start and end time for the class. The class time zone is also displayed.

• Class Status - There are several possible Class Status values. See Class Status Codes.

• Average Rating - Shows the average rating, including the number of included ratings.

• Location - The event's Classroom and Classroom Location where the class will be presented.  

If a Classroom has not been associated to the session by a System Administrator, then "To Be Assigned" is displayed.

• Class Contact - The name of the person to contact regarding that class session. If they have an email address in VTA, their name is displayed as a link. Click it to start an email to them.

• Course Custodian - This is the person responsible for maintenance of the Course in the Catalog. If they have an email address in VTA, their name is displayed as a link. Click it to start an email to them.

• Credit Hours - The number of training credit hours that attending students will receive.

• Charge Amount - The amount that will be charged for attending the class.

• Class Topic - The topic covered by the class or alternate title for that event. The Class Topic is normally used:

• When the class will deviate from the standard course.

• If the System Administrator would like to provide additional information about the session.

The Class Topic field may be left blank by your System administrator.

• Comment - Any special comment about the class.

• Documents - You may or may not have a Documents field. If documents are associated with the course/class, they will be displayed in a drop-down list. Select the desired document and then click the Open button to launch it.

Documents are files made available as a resource. Launching them, or not, is not tracked like Class Lessons that are documents.

• Instructor(s) - The names of the instructors that will teach the class. If they have an email address in VTA, their name is displayed as a link. Click it to start an email to them.

• Prerequisites - The courses that must be completed prior to enrolling into that session.

Prerequisites can be set as "Optional" by your System Administrator. These are recommended courses to complete prior to attending. You will not be prevented from enrolling into the session if they are not completed.

• Description - The description of the course from the catalog.

• Outline - The outline of the course from the catalog.

• Objectives - The objectives of the course from the catalog.

• Target Audience - The target audience for which the course is intended from the catalog.